Recurring sessions on the calendar, student and parent records in the CRM, invoicing from completed sessions, and a portal for parents to check what's owed.
Tutors work on a recurring-session model — the same students, week after week — and the administration of scheduling, invoicing, and following up on payments adds up quickly once a client list grows. Avro handles the recurring schedule, the student records, and the invoicing in one place.
Recurring sessions run automatically. Set each student's session schedule once — weekly Tuesday at 4pm, twice a week during exam term — and the session lands on the calendar on the right date without re-entry each week. Adjust cadence per student when terms change.
Full student and client history in the CRM. Notes on each student, parent contact history, session records, and any relevant background sit against the client record. Everything is there when you need it, without digging through separate apps or notebooks.
Invoicing flows from completed sessions. Mark a session complete, and the invoice is ready to send from the same view. For recurring weekly students, end-of-term or end-of-month billing is straightforward to run from the completed job list.
Parents and adult students can check sessions and invoices themselves. The customer self-serve portal lets parents or adult students view their upcoming sessions and outstanding invoices directly. Fewer emails asking "what do I owe you?" or "when's the next session?"
Tuesday afternoon. Three sessions are on the calendar — all from recurring cadences set when each student enrolled. Between sessions, you update the notes from the last session while it's fresh.
End of the month. The completed sessions are ready to invoice. For students on monthly billing, it's one invoice per student — generated from the jobs already in the system.
A parent emails asking when the next session is. You send them the portal link instead. They check the schedule, see the upcoming session, and the outstanding invoice — and pay it.
Free — up to 3 staff, including the owner. Calendar, CRM, jobs, quotes, invoices. No credit card required.
Pro — $99/mo for 4 or more staff. Adds unlimited Reports, Markup & Measure, client-review follow-ups, and accounting integrations (Xero, QuickBooks, MYOB).
Enterprise — 6 or more staff. Talk to us.
Save 75% your first year — $297 paid upfront. Pro annual. Limited to the first 1,000 customers. After cap, annual reverts to $1,188/yr.
How does recurring session scheduling work? Set each student's session cadence once — weekly, twice weekly, fortnightly. Avro generates the next session on the right date automatically. You can adjust the cadence when term schedules change without touching anyone else's bookings.
Can I keep notes on each student? Yes. The CRM holds notes at the student level — progress notes, learning context, parent contact history. Notes are there when you open the session, so nothing is lost between weeks.
How does invoicing work for term-based or monthly billing? Mark sessions as complete as you go. At billing time, the completed sessions are ready to invoice from the jobs view. Monthly or term invoices can be generated per student from the completed job list.
Can parents check upcoming sessions and outstanding invoices? Yes. The customer self-serve portal gives each client a view of their upcoming sessions and invoices. Parents or adult students can check without needing to contact you.
Does the free tier work for a sole tutor? The free tier covers up to 3 staff including the owner — calendar, CRM, jobs, and invoicing at no cost. No credit card required to start.
Are accounting integrations included? Xero, QuickBooks, and MYOB are all included at the Pro tier — useful if you or your accountant is already on one of those platforms.